Example of an attractive e-mail offer

The first impression is very important when it comes to presenting the sensitive product "vacation" to a guest. Here you will find an e-mail template to copy which you can use as a guide when making your offer. It is also important to include the legal aspects such as cancellation conditions. It is best to save the template in the emails so that you can use it again quickly.

Dear "Name Guest",

Thank you for your interest in a vacation in the Wipptal vacation region and its mountain valleys.

I can make you a customized offer for the period from xx.xx.2024 to xx.xx.2024. For x persons I would like to offer you my cozy vacation apartment "Name Ferienwohnung" with xy m².
--> Details (here link to details of the apartment on Feratel or the homepage)

Equipment:
(Highlight only the most important aspects!)

• Spacious apartment with two bedrooms and kitchen on the first floor
• Large garden with pond and wonderful terrace

Price:
Total EUR xx,- incl. final cleaning and excluding local tax (€ 2,60 per person and night)
The General Terms and Conditions of the Hotel Industry (2006) apply --> View here (link to the AGBHs of the WKO or state your own cancellation conditions/payment conditions)
Non-binding offer depending on availability at the time of your booking. (IMPORTANT: If another booking arrives in the meantime, you can accept it without hesitation).

Free services:
(list everything that is included free of charge)

• unlimited W-LAN Internet
• Covered parking lot directly at the house
• Crib and high chair

In addition to the cozy apartment speaks for my house:
(convince the guest here of the advantages of staying in your house)

• Daily bread roll service
• Immediate proximity to the Bergeralm ski and leisure arena (5 min) 
• Town center with stores just a 10-minute walk away
• Large, sunny garden and beautiful terrace
• Train station in the immediate vicinity (trains to Innsbruck run every half hour)
• Direct starting point for mountain tours, bike tours and hikes
   

The Wipptal vacation region and its mountain valleys are ideal for your summer vacation:
(list the advantages of the region here, depending on which season and which location in the Wipptal)

• Wipptal Valley Guest Card with many benefits included, e.g. Guest Card = ticket for public transport in the Wipptal Valley - read more(link to TVB website)
• Extensive, well-maintained network of trails for hiking and MTB tours in unspoiled nature
• Via ferrata can be reached in 5 minutes by train or in 30 minutes by MTB
• Cultural city of Innsbruck just 20 minutes away by train
• Outlet Center Brenner can be reached by train in just a few minutes
   

If you are looking for a relaxing vacation in a central yet quiet environment, then you have come to the right place. (Main argument at the end)

With kind regards
"Name Landlord"

"Company name"
Street xy
Zip code City
Tel.